Applies To
All University Employees
Policies applicable to all individuals employed at the University.
Purpose
The purpose of this policy is to standardize instructional design of the professional school courses to deliver a consistent user experience across the learning management system.
Policy #
3349-AC-208
Type
- Policy: Administrative, Academic
Purpose
The purpose of this Policy is to outline the acceptable use of computer equipment at NEOMED without inhibiting the use of the information technology environment that is intended for the greater benefit of NEOMED community.
Policy #
3349-09-05
Type
- Policy: University
Purpose
The purpose of this policy is to identify the offices responsible for maintaining the official files of NEOMED faculty, as well as, the file’s contents, the persons who are allowed access the file and the process by which to obtain access.
Policy #
3349-07-03
Type
- University Policy
Purpose
The Office of Academic Services (OAS) is responsible for the approval and management of large lecture hall facilities on the NEOMED campus that are utilized for academic purposes. This policy provides guidance for the scheduling of this space.
Policy #
3349-AC-206
Type
Policy: Administrative, Academic
Purpose
This policy establishes restricted access buildings, open access buildings, periods when University buildings may be used, and prescribes conditions under which persons may use closed facilities.
Policy #
3349‐10‐76
Type
- Policy: University
Purpose
To provide guidelines for Employees to access their personnel records; to provide criteria for the review by other management personnel; and to prescribe the information that may be contained in personnel records.
Policy #
3349-07-05
Type
Policy: University
Purpose
The purpose of this Policy is to provide guidance and oversight in the management of survey administration within the NEOMED community.
Policy #
3349-03-105
Type
Policy: University
Purpose
The purpose of this policy is to establish a framework for the University to use in establishing, implementing, and monitoring its relationships with legally separate entities that support or complement the mission of the University.
Policy #
3349-03-190
Type
- Policy: University
Purpose
To establish an Affirmative Action, Equal Employment Opportunity and Non‐Discrimination/Harassment Policy.
Policy #
3349-07-10
Type
- Policy: University
Purpose
The purpose of this policy to establish rules governing the presence of Animals on University property.
Policy #
3349-03-180
Type
- Policy: University
Purpose
To establish a policy governing the process through which the University may award an Honorary Doctoral Degree to an individual.
Policy #
3349-03-150
Type
- Policy: University
Purpose
The purpose of this policy is to establish standards for issuing achievement awards, gifts, gift cards/certificates, and prizes to ensure compliance with the University’s tax withholding and reporting obligations. The Internal Revenue Service (IRS) classifies awards, gifts, gift cards and prizes as taxable income to the recipient with few exceptions. Thus, distribution of these items presents substantial risk and audit exposure for the University and recipient. Duty of care must be applied. Additionally, processes to report taxable income, at times, can be complex tasks that must be completed by departments.
Policy No:
3349-OP-211
Type:
Policy: University
Effective:
7/1/2022
Updated:
—
Purpose
The purpose of this policy is to provide appropriate guidance and oversight over potential or recognized biohazards in accordance and compliance with all local, State and Federal regulations.
Policy #
3349-OP-610
Type
- Policy: Administrative, Research
Purpose
To establish a policy through which the University will pay for reasonable and necessary expenses for Business Meals and Hospitality. As a public institution funded by state allocations and student tuition, Northeast Ohio Medical University (NEOMED) is held to a high level of accountability for its business practices. Numerous constituencies have an interest in how the University spends its funds. Accordingly, the University must ensure that funds are used judiciously and appropriately in support of its activities.
Policy No.
3349-OP-210
Type
Policy: University
Effective
July 1, 2022
Updated
—
Purpose
The Bylaws of the Board of Trustees guide the board’s decisions and actions, and are helpful in preventing or resolving conflict and disagreements. They clearly outline rules around authority levels, rights and expectations.
Policy #
3349-01-01
Type
- Policy: University
- Bylaws
Purpose
To establish a policy for security and the enforcement of federal, state and local laws on the Rootstown Campus of the University.
Policy #
3349‐10‐10
Type
- Policy: University
Purpose
To establish a protocol for the cleaning and monitoring of campus to maintain a safe working and learning environment at NEOMED during periods of standard operations as well as during Public Health Emergencies.
Policy #
3349-OP-500
Type
Administrative Policy: Operational
Purpose
To establish a classification framework based upon the sensitivity and regulatory requirements for safeguarding University Data and Systems.
Policy #
3349-09-18
Type
- Policy: University
Purpose
The purpose of this policy is to provide an opportunity for continuous quality improvement of the programs in the College of Graduate Studies.
Policy #
3349-AC-340
Type
- Administrative Policy: Academic
Purpose
The purpose of this Policy is to ensure that medical students are appropriately supervised in all learning situations, including those that involve patient care, in accordance with the Liaison Committee on Medical Education (LCME).
Policy #
3349-AC-408
Type
- Policy: Administrative, Academic
Purpose
The purpose of this Policy is to establish guidelines regarding conflicts of interest for assessment and promotion of students.
Policy #
3349-AC-412
Type
- Policy: Administrative, Academic
Purpose
The purpose of this Policy is to establish guidelines and provide guidance regarding conflicts of interest for admission of applicants into the NEOMED College of Medicine (COM).
Policy #
3349-AC-419
Type
- Policy: Administrative, Academic
Purpose
The purpose of this Policy is to specify the amount of time medical students may spend in scheduled curricular activities in accordance with the Liaison Committee on Medical Education (LCME).
Policy #
3349-AC-409
Type
- Policy: Administrative, Academic
Purpose
The purpose of this Policy is to ensure that medical students are appropriately supervised and safe during Experiential Learning and at Experiential Teaching Sites.
Policy #
3349-AC-426
Type
- Policy: Administrative, Academic
Purpose
To ensure that medical students are provided with feedback sufficiently early in each applicable course to allow sufficient time to improve identified knowledge and skills deficits in accordance with the Liaison Committee on Medical Education (LCME).
Policy #
3349-AC-407
Type
- Policy: Administrative, Academic
Purpose
The purpose is to establish grade categories for College of Medicine (COM) clerkships.
Policy #
3349-AC-427
Type
- Policy: Administrative, Academic
Purpose
To establish clear and consistent language for grades used in the College of Medicine (COM).
Policy #
3349-AC-431
Type
- Policy: Administrative, Academic
Purpose
Specify the process for preparing the Medical Student Performance Evaluation (MSPE).
Policy #
3349-AC-416
Type
- Policy: Administrative, Academic
Purpose
To establish a Policy by which all medical students receive a Narrative Assessment of their performance whenever course structure provides for such assessment, in accordance with the Liaison Committee on Medical Education (LCME).
Policy #
3349-AC-411
Type
- Policy: Administrative, Academic
Purpose
The Northeast Ohio Medical University College of Medicine (COM) recognizes that the curriculum required to successfully navigate medical school is very challenging. The COM and its faculty are dedicated to supporting student-physicians’ progress through the curriculum. To this end, a process for early recognition of a need for support and opportunities for course remediation has been developed for the courses listed.
Policy #
3349-AC-430
Type
- Policy: Administrative, Academic
Purpose
To establish a Compensation Program Policy.
Policy #
3349-07-20
Type
- Policy: University
Purpose
- The purpose of this policy is to define standards for hardware, software, and support at NEOMED.
Policy #
3349-09-20
Type
- Policy: University
Purpose
This Policy fosters timely implementation of curricular changes to programs and courses at Northeast Ohio Medical University.
Policy #
3349-AC-205
Type
- Policy: Administrative, Academic
Purpose
To promote clarity in the University’s Human Resources Policies.
Policy #
3349-07-01
Type
- Policy: University
Purpose
The purpose of this Policy is to assure that a qualified applicant for employment or an Employee with a Disability receives Reasonable Accommodation in the work place as required by Federal and Ohio law.
Policy #
3349-07-25
Type
Policy: University
Purpose
To establish a Policy to extend certain benefits to the Domestic Partners of eligible Employees and the Dependent Children of eligible Domestic Partners.
Policy #
3349-07-30
Type
- Policy: University
Purpose
To establish a policy for educational benefits provided by the University.
Policy #
3349-07-45
Type
- Policy: University
Purpose
The purpose of this Policy is to allow for the use of Electronic Signatures by methods that are practical and secure, streamline administrative processes, and comply with applicable law.
Policy #
3349-03-110
Type
- Policy: University
Purpose
To establish a Policy to ensure that the University is in compliance with the Higher Education Act of 1965 as amended by the Higher Education Opportunity Act of 2008, concerning emergency notification, response and evacuation.
Policy #
3349‐10‐40
Type
- Policy: University
- Procedure
Purpose
To establish a Policy for the reporting of a crime, emergency or public safety concern or incident while on the Rootstown Campus.
Policy #
3349‐10‐65
Type
- Policy: University
Purpose
This Policy applies to faculty, administrative staff, unclassified hourly employees and classified civil service employees.
Policy #
3349-07-145
Type
- Policy: University
Purpose
To establish a policy for the immediate suspension and possible termination of employees arrested for Offenses of Violence.
Policy #
3349‐10‐74
Type
- Policy: University
- Procedure
Purpose
To comply with the Immigration Reform and Control Act of 1986 (“IRCA”) which requires employers to review and certify a new Employee’s identity and employability through the use of a Federal Employment Eligibility Verification (I‐9) form.
Policy #
3349-07-55
Type
- Policy: University
Purpose
To establish a framework for determining how University Policies are created, reviewed, approved, formatted and maintained within the University, as well as define the types of Policies that exist and the delegation of authority necessary to give effect to a Policy.
Policy #
3349-03-80
Type
Policy: University
Purpose
This Policy provides general guidelines in the event of an interruption during the administration of an examination.
Policy #
3349-AC-204
Type
Policy: Administrative, Academic
Purpose
The purpose of this Policy is to protect employees, volunteers, and students within the Northeast Ohio University (NEOMED) environment against the exposure and transmission of infectious disease, to prevent the inadvertent transmission of infectious disease to patients by ensuring expert and safe patient care, and to provide a safe work environment.
Policy #
3349-10-50
Type
- Policy: University
Purpose
To establish a policy governing External Professional Commitments by Covered University Employees.
Policy #
3349-07-120
Type
- Policy: University
Purpose
The University promotes a work environment that supports its employees in balancing the demands of the workplace with the needs of families.
Policy #
3349-07-60
Type
- Policy: University
Purpose
The purpose of this policy is to support the right of expression on the NEOMED campus.
Policy #
3349-3-201
Type
- Policy: University
Purpose
To guide the University in abiding by court ordered garnishments.
Policy #
3349-07-65
Type
- Policy: University
Purpose
To promote the health and well being of a quality workforce, through the provision of competitive group insurance benefits.
Policy #
3349-07-70
Type
- Policy: University
Purpose
All acts of Hazing are prohibited at NEOMED. The University strives to promote a safe environment in which its students can participate in experiences and activities without compromising their mental and physical health, well-being, dignity, and personal rights.
Policy #
3349-05-76
Type
- Policy: University
Purpose
To establish a policy for hosting High School Students for educational experiences in a manner that is consistent with NEOMED’s Minors on Campus policy, allows for a meaningful educational experience for the student, and minimizes the risk of harm or disruption to students, laboratory equipment, research efforts or the operational activities of NEOMED.
Policy #
3349‐10‐41
Type
- Policy: University
Purpose
To maintain the Confidentiality, Integrity and Availability of University Data and Systems, assist in the identification, reporting and response to Security Incidents, and comply with federal and state law and contractual obligations.
Policy #
3349-OP-203
Type
Administrative Policy: Operational
Purpose
Establish the overarching, University-wide approach to Information Security and as a measure to protect the Confidentiality, Integrity and Availability of University Data and Systems.
Policy #
3349-09-15
Type
- University Policy
Purpose
Northeast Ohio Medical University (“NEOMED”) has instituted the following Information Security Program Policy to document the enterprise Information Security Program (“Program”) used to reasonably manage and safeguard University Data and Systems as well as maintain compliance with the Information Security requirements of applicable laws and regulations.
Policy #
3349-OP-361
Type
Administrative Policy: Operational
Purpose
To encourage employees to contribute to the community by fulfilling civic duties.
Policy #
3349-07-75
Type
- Policy: University
Purpose
To comply with federal and state laws and to provide employees with advance notice of the University’s holiday schedule.
Policy #
3349-07-85
Type
- Policy: University
Purpose
To establish a uniform Policy for military leave that complies with the Federal and Ohio Law as it pertains to permanent employees at the University.
Policy #
3349-07-95
Type
- Policy: University
Purpose
To establish a policy for managing minors on the NEOMED Campus.
Policy #
3349‐10‐80
Type
- Policy: University
Purpose
To establish a policy related to locating a Northeast Ohio Medical University (NEOMED or University) student that is living in on‐campus housing and who, based on the information available at the time, is believed to be missing.
Policy #
3349‐10‐52
Type
- Policy: University
Purpose
The purpose of this Policy is to govern the use and liability of University-owned mobile computing equipment.
Policy #
3349-OP-360
Type
- Policy: Administrative, Operational
Purpose
To provide a Policy that will promote the health and safety of students, Employees, and visitors, the University supports and will maintain a drug‐free working and living environment.
Policy #
3349-07-35
Type
- Policy: University
Purpose
The purpose of this policy is to define access requirements to NEOMED systems using Multi-Factor Authentication (“MFA”). This policy is designed to minimize the potential security exposure to the University from damages that may result from the unauthorized use of University resources.
Policy #
3349-OP-327
Type
- Policy: Operational
Purpose
To establish policy guidelines for the naming of a building, a portion or wing of a building, or outdoor space on the Rootstown campus in recognition of contributions.
Policy #
3349-03-145
Type
- Policy: University
Purpose
To establish a policy to ensure that the hiring and supervision of employees is conducted in a manner that enhances public confidence and avoids situations that give the appearance of partiality, preferential treatment, improper influence, or conflict of interest; and to promote the recruitment of a diverse and qualified workforce.
Policy #
3349-07-100
Type
- Policy: University
Purpose
This Policy is adopted in furtherance of the delegation of authority by the Board of Trustees to the NEOMED Police Department to regulate and control motor vehicles on the Rootstown campus consistent with the provisions set forth in O.R.C. Section 3345.21.
Policy #
3349-03-200
Type
- Policy: University
Purpose
To establish minimum standards for the creation and management of University passwords to help safeguard the confidentiality, availability, and integrity of University Data and Systems.
Policy #
3349-OP-362
Type
- Policy: Operational
Purpose
The purpose of this policy is to ensure that Payment Card activities are consistent, efficient, and secure, protect the Confidentiality, Integrity, and Availability of University Systems and Data, are compliant with the Payment Card Industry Data Security Standard and are appropriately integrated within the University’s Cardholder Data Environment.
Policy #
3349-AC-206
Type
- Policy: Administrative, Operational
Purpose
To protect the members of the University from unnecessary exposure to possible infectious agents that might be spread by members of the University that travel for business or pleasure to areas that are included in the Center for Disease Control’s (CDC) Travel Warning list.
Policy #
3349-07-155
Type
- Policy: University
Purpose
To establish formal guidelines for the minimum number of phones that must be present in all research laboratories to ensure safety and minimize risk to the University.
Policy #
3349‐10‐45
Type
- Policy: University
Purpose
The Division of Academic Affairs is committed to maintaining a well-designed, effective process for developing, disseminating, and reviewing policies and procedures. The Policy on Academic Policies (the “Policy”) is designed to establish a system for the development, approval and oversight of all university policies within the purview of the Vice President for Academic Affairs. Academic policies created by the College Dean to address college-specific matters are not governed by this policy.
Policy #
3349-AC-200
Type
- Policy: Administrative, Academic
Purpose
To establish a Policy to assure that the University complies with the crime statistics reporting requirements of the Clery Act.
Policy #
3349‐10‐60
Type
- Policy: University
Purpose
The purpose of this policy is to ensure the proper management and disposal of cadaveric tissue within the University.
Policy #
3349-03-143
Type
- Policy: University
- Procedure
Purpose
The purpose of this policy is to facilitate prompt access to public records and to ensure compliance with the Ohio Public Records Act. All employees responsible for making University records available to the public are expected to comply with the University’s Public Records Policy.
Policy #
3349-03-125
Type
Policy: University
Purpose
To establish a policy to ensure the University’s assets are classified, safeguarded, controlled, disposed of, and accounted for in accordance with state and federal regulations, applicable accounting pronouncements, and auditor requirements.
Policy #
3349-11-49
Type
- Policy: University
Purpose
To establish a policy through which the University can purchase and sell property necessary to conduct its operations.
Policy #
3349-11-50
Type
- Policy: University
Purpose
The purpose of this Policy is to establish economical and efficient methods related to the creation, utilization, maintenance, retention, preservation, and disposition of Records and to document the methods necessary to comply with the NEOMED Records Retention Schedule.
Policy #
3349-03-175
Type
- Policy: University
Purpose
To establish a Policy for security and access to the buildings on the Rootstown campus and establishing a safe and secure premises for its campus community.
Policy #
3349‐10‐71
Type
- Policy: University
Purpose
To establish a Policy on registered sex offenders and the use of the sex offender registry.
Policy #
3349‐10‐72
Type
- Policy: University
Purpose
The University is committed to maintaining a safe, nondiscriminatory environment in which students and employees of the University can work, learn, and participate in activities free from Sexual Harassment. Title IX of the Education Amendments of 1972 and its associated regulations prohibit discrimination on the basis of sex in any Education Program or Activity receiving federal funds. The conduct outlined in this policy, committed against any students or employees of the University, is prohibited conduct under Federal law.
Policy #
3349‐10‐75
Type
- Policy: University
Purpose
The purpose of this policy is to provide students and employees with information on suicide prevention, crisis intervention, mental health programming, and other educational and outreach activities aimed at suicide prevention.
Policy #
3349‐10‐62
Type
- Policy: University
Purpose
Northeast Ohio Medical University (NEOMED or University) fully complies with the Family Educational Rights and Privacy Act (FERPA). FERPA is the federal law that governs release of, and access to, student education records.
Policy #
3349-AC-245
Type
- Policy: Administrative, Academic
Purpose
The purpose of this Policy is to outline responsibilities for the assessment, approval, and procurement of technology and to ensure such procurement aligns with established University policies, guidelines, and the University’s technology and security environment.
Policy #
3349-OP-208
Type
- Policy: University
Purpose
The purpose of this Policy is to codify the University’s Policy concerning Timely Warnings/Crime Alerts issued by the University.
Policy #
3349-10-90
Type
- Policy: University
Purpose
The purpose of this policy is to implement a campus wide tobacco‐free policy.
Policy #
3349-03-140
Type
- Policy: University
Purpose
To establish a policy through which the University will pay for reasonable and necessary expenses incurred by employees and eligible guests for University‐authorized business travel, regardless of the funding source.
Policy #
3349‐11‐70
Type
- Policy: University
Purpose
This policy establishes an institutional process for the approval of new credit‐bearing educational programs; makes explicit the criteria by which proposals are evaluated; fosters consultation for planning across academic and service units representing shared resources of the University; lays out the procedures to be used for the preparation of materials and steps for approvals; and ensures thorough and timely review of proposals.
Policy #
3349-AC-202
Type
- Policy: Administrative, Academic
Purpose
To ensure that the University maintains ethical working relationships with vendors in accordance with State of Ohio Ethics Laws, federal regulations and the ethical standards of the health professions of which our faculty, staff, residents and students are a part.
Policy #
3349-20-90
Type
- Policy: University
Purpose
This Policy ensures institutional compliance with state directives related to minimum and maximum semester term lengths and establishes guidance for curriculum decision-makers and administrative support offices for the development of the academic calendar and course schedule offerings.
Policy #
3349-AC-258
Type
- Policy: Administrative, Academic
Purpose
This Policy outlines the final grade submission deadlines by College and class level to limit unintended negative consequences to students, allow for efficient grade processing, and ensure compliance with College and University accreditation standards.
Policy #
3349-AC-257
Type
- Policy: Administrative, Academic
Purpose
This Policy provides guidance for the use of MDL space when in use for academic purposes.
Policy #
3349-AC-250
Type
Policy: Administrative, Academic
Purpose
This policy establishes rules for the use of space on the University campus. These spaces are dedicated and maintained primarily for use by the University community for purposes consistent with the institution’s mission and related to teaching, learning, studying, along with research, academic, administrative, and student life activities. These are spaces where our community primarily learns, teaches, works, and lives, and this policy is meant to ensure that those core activities can take place productively and safely.
Policy #
3349-OP-209
Type
- Policy: Operational
Purpose
To provide a standard vacation policy for all employees of the University in order to ensure that employees maintain a healthy balance between personal life and work‐related obligations.
Policy #
3349-07-160
Type
- Policy: University
Purpose
The purpose of the University’s website and web-based technologies is to serve as a tool to support our mission in which NEOMED harnesses diversity, innovation, and collaboration to create transformative leaders and improve health through
education, discovery, and service.
Policy #
3349-OP-207
Type
- Policy: Operational
Purpose
The purpose of this policy is to protect members of the University community from disciplinary or retaliatory action when they engage in Good Faith Disclosures of alleged Wrongful Conduct to a designated University official or office, a public entity charged with investigating such alleged Wrongful Conduct, or through the University’s third-party ethics and compliance reporting service; and from false or reckless claims of Wrongful Misconduct.
Policy #
3349-7-165
Type
- Policy: University
Purpose
To establish a Policy for Winter Break Leave.
Policy #
3349-07-170
Type
- Policy: University
Purpose
To establish a Policy to govern situations of sick leave abuse.
Policy #
3349-08-05
Type
- Policy: University
Purpose
To establish a Policy for employment applications for unclassified hourly employees and classified civil service employees.
Policy #
3349-08-10
Type
- Policy: University
Purpose
To establish a Policy regarding campus closing.
Policy #
3349-07-15
Type
- Policy: University
Purpose
To establish a protocol for the cleaning and monitoring of campus to maintain a safe working and learning environment at NEOMED during periods of standard operations as well as during Public Health Emergencies.
Policy #
3349-OP-500
Type
Administrative Policy: Operational
Program
The purpose of this Policy is to establish an appropriate classification plan for all Classified Civil Service Employees at the University.
Policy #
3349-08-20
Type
- Policy: University
Purpose
To establish a Policy regarding compensatory time for unclassified hourly employees and classified civil service employees.
Policy #
3349-08-25
Type
- Policy: University
Purpose
To establish a Policy for Corrective Action.
Policy #
3349-08-37
Applies To
- Classified Civil Service Employees
- Unclassified Hourly Employees
Purpose
To establish a policy to permit employees to request Flexible Work Arrangements, which may vary their daily work schedule or location in a way that balances the operational and educational demands of the University with the preferred work arrangement of its employees.
Policy #
3349-7-151
Type
- Policy: University
Purpose
To establish a Policy for Involuntary Disability Separation.
Policy #
3349-08-52
Type
- University: Policy
Purpose
To establish a Policy to govern situations in which a reduction in the classified civil service workforce is necessary.
Policy #
3349-08-45
Type
- Policy: University
Purpose
The purpose of this policy is to define access requirements to NEOMED systems using Multi-Factor Authentication (“MFA”). This policy is designed to minimize the potential security exposure to the University from damages that may result from the unauthorized use of University resources.
Policy #
3349-OP-327
Type
- Policy: Operational
Purpose
To establish a Policy for classified civil service employees of the University regarding work outside of the University.
Policy #
3349-08-60
Type
- Policy: University
Purpose
To establish a Policy regarding overtime and compensatory time.
Policy #
3349-08-65
Type
- Policy: University
Purpose
To establish a Policy governing leave for the purpose of organ donation.
Policy #
3349-08-55
Type
- Policy: University
Purpose
To establish minimum standards for the creation and management of University passwords to help safeguard the confidentiality, availability, and integrity of University Data and Systems.
Policy #
3349-OP-362
Type
- Policy: Operational
Purpose
To establish a Policy that will eliminate inappropriate conflicts between the obligations of employment and certain political activities of classified civil service employees.
Policy #
3349-08-70
Type
- Policy: University
Purpose
To establish a Policy to evaluate the current duties and responsibilities assigned to a position in order to determine the appropriate Salary Range and title.
Policy #
3349-07-125
Type
- Policy: University
Purpose
To establish a Policy for a probationary period for all Classified Civil Service Employees during the initial period of employment.
Policy #
3349-08-75
Type
- Policy: University
Purpose
The purpose of this Policy is to establish a uniform policy on the promotion of Classified Civil Service Employees.
Policy #
3349-08-80
Type
- Policy: University
Purpose
The purpose of this Policy is to establish rules regarding removal, suspensions and reductions of Classified Civil Service Employees.
Policy #
3349-08-85
Type
- Policy: University
Purpose
To establish a Policy for Reinstatement or Appeals for Disability Separations.
Policy #
3349-08-86
Type
- Policy: University
Purpose
To establish a Policy for sick leave and personal leave that complies with the Ohio Law as it pertains to unclassified hourly employees and classified civil service employees.
Policy #
3349-08-95
Type
- Policy: University
Purpose
This policy establishes rules for the use of space on the University campus. These spaces are dedicated and maintained primarily for use by the University community for purposes consistent with the institution’s mission and related to teaching, learning, studying, along with research, academic, administrative, and student life activities. These are spaces where our community primarily learns, teaches, works, and lives, and this policy is meant to ensure that those core activities can take place productively and safely.
Policy #
3349-OP-209
Type
- Policy: Operational
Purpose
To establish a Policy for granting Voluntary Disability Separation for classified civil service employees.
Policy #
3349-08-100
Type
- Policy: University
Purpose
The purpose of this policy is to standardize instructional design of the professional school courses to deliver a consistent user experience across the learning management system.
Policy #
3349-AC-208
Type
- Policy: Administrative, Academic
Purpose
Appendix to Faculty Bylaws to outline procedures for appointment, promotion, reappointment, and evaluation of non-tenure faculty in the College of Medicine.
Policy #
3349-03-22
Type
- Appendix
Purpose
This Appendix of the College of Graduate Studies (COGS) Bylaws (Bylaws) sets forth the criteria and process for the appointment and reappointment of its faculty.
Policy #
3349-03-26
Type
- Appendix
Purpose
Appendix A outlines the College of Pharmacy procedures for appointment, promotion, reappointment, and evaluation of non-tenure track faculty.
Policy #
3349-03-25
Type
- Appendix
Purpose
The Faculty Bylaws concerning Appointment, Promotion and Tenure of Tenure Track Faculty (the “Bylaws”) are set forth herein and are designed to cultivate a diverse body of faculty that demonstrates sustained excellence and distinction in scholarship, education, service and clinical care, if appropriate.
Policy #
3349-03-195
Type
- Bylaws
- Policy: University
Purpose
The purpose of this Policy is to outline the professional conduct standards applicable to the faculty when functioning in the role of a faculty member of the University.
Policy #
3349-03-76
Type
- Appendix
Purpose
To provide for the enforcement of the University Faculty Bylaws and University policies governing the conduct of faculty, and to provide for appropriate due process protections.
Policy #
3349-03-77
Type
- Appendix
Purpose
This policy provides faculty members with the opportunity to present and resolve grievances.
Policy #
3349-03-78
Type
- Appendix
Purpose
The Purpose of this Policy to provide an opportunity for continuous quality improvement for the organizational unit of the University, to assure alignment with the mission, vision, and strategic plans of the respective College (if appropriate) and the University and to determine stakeholder satisfaction and effective and efficient resource utilization.
Policy #
3349-03-79
Type
- Appendix
Purpose
To establish the name, membership, manner of membership selection and appointment; and to delineate the authority of the Standing Committees of the University.
Policy #
3349-03-72
Type
- Appendix
Purpose
To establish the name, membership, manner of membership selection and appointment, and to delineate the authority of the Standing Committees of the College of Graduate Studies.
Policy #
3349-3-73
Type
- Appendix
- University: Policy
Purpose
To establish the name, membership, manner of membership selection and appointment; and to delineate the authority of the Standing Committees.
Policy #
3349-03-70
Type
- Appendix
Purpose
To establish the name, membership, manner of membership selection and appointment; and to delineate the authority of the Standing Committees of the College of Pharmacy.
Policy #
3349-03-71
Type
- Appendix
Purpose
The purpose of Bridge Funding is to assist Principal Investigators (PI) to sustain research projects that have lost extramural funding to re-establish external funding. Bridge support is intended only for those PIs who have experienced a significant reduction from extramural sources and have a demonstrated likelihood of continued external funding pending resubmission. A funding reduction or shortfall is insufficient by itself to establish eligibility. Bridge Funding is designed to provide partial funding to maintain the operations of a laboratory for a finite period, with the goal of strengthening future funding applications.
Policy No.
3349-R-676
Type:
Academic
Effective
01/01/2023
Purpose
To establish a Policy regarding campus closing.
Policy #
3349-07-15
Type
- Policy: University
Purpose
To establish a protocol for the cleaning and monitoring of campus to maintain a safe working and learning environment at NEOMED during periods of standard operations as well as during Public Health Emergencies.
Policy #
3349-OP-500
Type
Administrative Policy: Operational
Purpose
The purpose of this Policy is to specify the appointment of, minimum qualifications for, and the responsibilities of all faculty who oversee the implementation of the curriculum and student assessment, and to highlight the specific expectations of Course Directors, Module Dyad Leaders, Clinical Experiential Directors, Clerkship Site Directors, and Clinical Site Directors within the College of Medicine COM.
Policy #
3349-AC-425
Type
Academic
Effective Date:
01/01/2019
Revised:
03/16/2021
Purpose
To ensure that medical students are provided with feedback sufficiently early in each applicable course to allow sufficient time to improve identified knowledge and skills deficits in accordance with the Liaison Committee on Medical Education (LCME).
Policy #
3349-AC-407
Type
- Policy: Administrative, Academic
Purpose
The purpose of this policy is to standardize the scoring structure for M1 modules.
Policy #
3349-AC-429
Type
- Policy: Administrative, Academic
Purpose
The University recognizes the potential of Emeritus faculty and senior administrators as a continuing valuable resource and is committed to fostering an active ongoing relationship with them through an extended academic appointment.
Policy #
3349-3-02
Type
- Policy: University
Purpose
The purpose of this policy is to support the right of expression on the NEOMED campus.
Policy #
3349-3-201
Type
- Policy: University
Purpose
Program of professional leave so that members of the tenure‐track faculty may periodically take advantage of opportunities for professional growth not available within this University..
Policy #
3349-03-91
Type
- University: Policy
Purpose
To establish a policy to permit employees to request Flexible Work Arrangements, which may vary their daily work schedule or location in a way that balances the operational and educational demands of the University with the preferred work arrangement of its employees.
Policy #
3349-7-151
Type
- Policy: University
Purpose
The purpose of this policy is to establish a free speech policy on the NEOMED campus. Ohio Revised Code 3345.0215 requires each public university in Ohio to adopt a policy on campus free speech that is consistent with and adheres to the principles set forth within it.
Policy No.
3349-3-202
Type
Policy: University
Effective
07/21/2021
Updated
—
Purpose
All acts of Hazing are prohibited at NEOMED. The University strives to promote a safe environment in which its students can participate in experiences and activities without compromising their mental and physical health, well-being, dignity, and personal rights.
Policy #
3349-05-76
Type
- Policy: University
Purpose
To establish the stipend funding source(s) for Integrated Pharmaceutical Medicine (IPM) students.
Policy #
3349-21-50
Type
Policy: University
Purpose
The purpose of this policy is to define access requirements to NEOMED systems using Multi-Factor Authentication (“MFA”). This policy is designed to minimize the potential security exposure to the University from damages that may result from the unauthorized use of University resources.
Policy #
3349-OP-327
Type
- Policy: Operational
Purpose
To establish a Policy governing leave for the purpose of organ donation.
Policy #
3349-08-55
Type
- Policy: University
Purpose
To establish minimum standards for the creation and management of University passwords to help safeguard the confidentiality, availability, and integrity of University Data and Systems.
Policy #
3349-OP-362
Type
- Policy: Operational
Purpose
This Policy is designed to: bring the University into compliance with the Ohio Board of Regents Directive; establish a system of operational protocols that are indicative of the industry standard and best practice; and better align the University with Title IV regulations while minimizing duplication of effort.
Policy #
3349-AC-240
Type
- Policy: Administrative, Academic
Purpose
To establish a sick leave Policy for faculty and administrative staff.
Policy #
3349-07-131
Type
- Policy: University
Purpose
To establish a University-wide policy and procedure regarding academic course textbook selection. The University desires to reduce student costs and increase the accessibility of a NEOMED education. Textbook selection procedures are designed to promote best practices and respond to state and federal textbook affordability initiatives and legislation.
Policy #
3349-3-200
Type
- Policy: University
Purpose
The purpose of the Faculty Bylaws is to establish the organizational basis for faculty governance.
Policy #
3349-03-01
Type
- Policy: University
- Bylaws
Purpose
This Policy ensures institutional compliance with state directives related to minimum and maximum semester term lengths and establishes guidance for curriculum decision-makers and administrative support offices for the development of the academic calendar and course schedule offerings.
Policy #
3349-AC-258
Type
- Policy: Administrative, Academic
Purpose
This Policy outlines the final grade submission deadlines by College and class level to limit unintended negative consequences to students, allow for efficient grade processing, and ensure compliance with College and University accreditation standards.
Policy #
3349-AC-257
Type
- Policy: Administrative, Academic
Purpose
This policy establishes rules for the use of space on the University campus. These spaces are dedicated and maintained primarily for use by the University community for purposes consistent with the institution’s mission and related to teaching, learning, studying, along with research, academic, administrative, and student life activities. These are spaces where our community primarily learns, teaches, works, and lives, and this policy is meant to ensure that those core activities can take place productively and safely.
Policy #
3349-OP-209
Type
- Policy: Operational
Purpose
This policy defines expectations for expending Start-Up Funds that are designated in the Letter of Offer to newly hired Tenured or Tenure Track faculty.
Policy #
3349-03-20
Type
- Policy: University
Staff
Policies applicable to all NEOMED staff employed at the University.
Purpose
To establish a Policy to govern situations of sick leave abuse.
Policy #
3349-08-05
Type
- Policy: University
Purpose
The purpose of this policy is to standardize instructional design of the professional school courses to deliver a consistent user experience across the learning management system.
Policy #
3349-AC-208
Type
- Policy: Administrative, Academic
Purpose
To establish a Policy regarding campus closing.
Policy #
3349-07-15
Type
- Policy: University
Purpose
To establish a protocol for the cleaning and monitoring of campus to maintain a safe working and learning environment at NEOMED during periods of standard operations as well as during Public Health Emergencies.
Policy #
3349-OP-500
Type
Administrative Policy: Operational
Purpose
The University recognizes the potential of Emeritus faculty and senior administrators as a continuing valuable resource and is committed to fostering an active ongoing relationship with them through an extended academic appointment.
Policy #
3349-3-02
Type
- Policy: University
Purpose
To establish a policy to permit employees to request Flexible Work Arrangements, which may vary their daily work schedule or location in a way that balances the operational and educational demands of the University with the preferred work arrangement of its employees.
Policy #
3349-7-151
Type
- Policy: University
Purpose
All acts of Hazing are prohibited at NEOMED. The University strives to promote a safe environment in which its students can participate in experiences and activities without compromising their mental and physical health, well-being, dignity, and personal rights.
Policy #
3349-05-76
Type
- Policy: University
Purpose
To establish a Policy for granting leaves of absence that complies with the Federal and Ohio Law.
Policy #
3349-08-50
Type
- Policy: University
Purpose
The purpose of this policy is to define access requirements to NEOMED systems using Multi-Factor Authentication (“MFA”). This policy is designed to minimize the potential security exposure to the University from damages that may result from the unauthorized use of University resources.
Policy #
3349-OP-327
Type
- Policy: Operational
Purpose
To establish a sick leave Policy for faculty and administrative staff.
Policy #
3349-07-131
Type
- Policy: University
Purpose
To establish a Policy governing leave for the purpose of organ donation.
Policy #
3349-08-55
Type
- Policy: University
Purpose
To establish minimum standards for the creation and management of University passwords to help safeguard the confidentiality, availability, and integrity of University Data and Systems.
Policy #
3349-OP-362
Type
- Policy: Operational
Purpose
To establish a Policy to evaluate the current duties and responsibilities assigned to a position in order to determine the appropriate Salary Range and title.
Policy #
3349-07-125
Type
- Policy: University
Purpose
To establish a Policy for Notice of termination of administrative staff and unclassified hourly employees.
Policy #
3349-07-152
Type
- Policy: University
Purpose
This policy establishes rules for the use of space on the University campus. These spaces are dedicated and maintained primarily for use by the University community for purposes consistent with the institution’s mission and related to teaching, learning, studying, along with research, academic, administrative, and student life activities. These are spaces where our community primarily learns, teaches, works, and lives, and this policy is meant to ensure that those core activities can take place productively and safely.
Policy #
3349-OP-209
Type
- Policy: Operational
Students
Policies applicable to specifically to NEOMED students.
Purpose
To support NEOMED students with proactive and efficient academic intervention to improve student performance and retention. This policy details the guidelines on which students are required and/or recommended to schedule advising appointments with a Learning Center advisor to achieve those desired outcomes.
Policy #
3349-AC-261
Type
- Policy: Academic
Effective: 12/1/2021
Updated: —
Purpose
The purpose of this Policy is to outline the acceptable use of computer equipment at NEOMED without inhibiting the use of the information technology environment that is intended for the greater benefit of NEOMED community.
Policy #
3349-09-05
Type
- Policy: University
Purpose
This policy establishes restricted access buildings, open access buildings, periods when University buildings may be used, and prescribes conditions under which persons may use closed facilities.
Policy #
3349‐10‐76
Type
- Policy: University
Purpose
To establish a policy on the Administration of Student Conduct.
Policy #
3349-05-10
Type
- Policy: Administrative
Purpose
The purpose of this Policy is to provide guidance and oversight in the management of survey administration within the NEOMED community.
Policy #
3349-03-105
Type
Policy: University
Purpose
The purpose of this policy to establish rules governing the presence of Animals on University property.
Policy #
3349-03-180
Type
- Policy: University
Purpose
The purpose of this policy is to establish standards for issuing achievement awards, gifts, gift cards/certificates, and prizes to ensure compliance with the University’s tax withholding and reporting obligations. The Internal Revenue Service (IRS) classifies awards, gifts, gift cards and prizes as taxable income to the recipient with few exceptions. Thus, distribution of these items presents substantial risk and audit exposure for the University and recipient. Duty of care must be applied. Additionally, processes to report taxable income, at times, can be complex tasks that must be completed by departments.
Policy No:
3349-OP-211
Type:
Policy: University
Effective:
7/1/2022
Updated:
—
Purpose
The purpose of this policy is to provide appropriate guidance and oversight over potential or recognized biohazards in accordance and compliance with all local, State and Federal regulations.
Policy #
3349-OP-610
Type
- Policy: Administrative, Research
Purpose
To establish a policy for security and the enforcement of federal, state and local laws on the Rootstown Campus of the University.
Policy #
3349‐10‐10
Type
- Policy: University
Purpose
To establish a protocol for the cleaning and monitoring of campus to maintain a safe working and learning environment at NEOMED during periods of standard operations as well as during Public Health Emergencies.
Policy #
3349-OP-500
Type
Administrative Policy: Operational
Purpose
To define categories and definitions of academic standing for students enrolled in the College of Graduate Studies (COGS).
Policy #
3349-AC-300
Type
- Policy: Administrative, Academic
Purpose
The purpose of this policy is to enable College of Pharmacy (COP) students who have not earned a bachelor’s degree to enroll for master’s graduate degrees and certificate programs in the College of Graduate Studies (COGS).
Policy #
3349-AC-377
Type:
Policy: Academic
Effective
1/3/2022
Updated:
—
Purpose
To establish a policy to allow the College of Graduate Studies and the Biomedical Sciences (BMS) Graduate Program at NEOMED to pay for its students travel and expenses when presenting research at conferences and meetings.
Policy #
3349-AC-365
Type
- Policy: Administrative, Academic
Purpose
To establish the standards for Course Drops and Withdraws in the College of Graduate Studies (COGS).
Policy #
3349-AC-360
Type
- Policy: Administrative, Academic
Purpose
The College of Graduate Studies has established this Policy by which a graduate student can dispute a Final Grade.
Policy #
3349-AC-320
Type
- Policy: Administrative, Academic
Purpose
Establish the standards for a Leave of Absence from the College of Graduate Studies (COGS).
Policy #
3349-AC-330
Type
- Policy: Administrative, Academic
Purpose
To establish the standards for transferring credits taken at another accredited university in the College of Graduate Studies (COGS).
Policy #
3349-AC-375
Type
- Policy: Administrative, Academic
Purpose
To establish the standards for repeating a course in the College of Graduate Studies.
Policy #
3349-AC-355
Type
- Policy: Academic
Purpose
To establish a Policy that specifies guidelines for required student attendance at instructional sessions.
Policy #
3349-AC-418
Type
Policy: Administrative, Academic
Purpose
The purpose of this Policy is to ensure that medical students are appropriately supervised in all learning situations, including those that involve patient care, in accordance with the Liaison Committee on Medical Education (LCME).
Policy #
3349-AC-408
Type
- Policy: Administrative, Academic
Purpose
To establish a Policy by which medical students can dispute a final grade, in alignment with the University policy as specified in the University Compass and in accordance with the Liaison Committee on Medical Education (LCME).
Policy #
3349-AC-405
Type
- Policy: Administrative, Academic
Purpose
To establish clear and consistent language for grades used in the College of Medicine (COM).
Policy #
3349-AC-431
Type
- Policy: Administrative, Academic
Purpose
The purpose of this Policy is to specify the amount of time medical students may spend in scheduled curricular activities in accordance with the Liaison Committee on Medical Education (LCME).
Policy #
3349-AC-409
Type
- Policy: Administrative, Academic
Purpose
To establish a Policy that specifies guidelines for students to pursue a broad range of interests during the M4 curriculum, in accordance with the Liaison Committee on Medical Education (LCME).
Policy #
3349-AC-424
Type
- Policy: Administrative, Academic
Purpose
Specify the process for preparing the Medical Student Performance Evaluation (MSPE).
Policy #
3349-AC-416
Type
- Policy: Administrative, Academic
Purpose
The purpose of this Policy is to establish guidelines for such requests and approval of time away from the curriculum.
Policy #
3349-AC-413
Type
- Administrative Policy: Academic
Purpose
The Northeast Ohio Medical University College of Medicine (COM) recognizes that the curriculum required to successfully navigate medical school is very challenging. The COM and its faculty are dedicated to supporting student-physicians’ progress through the curriculum. To this end, a process for early recognition of a need for support and opportunities for course remediation has been developed for the courses listed.
Policy #
3349-AC-430
Type
- Policy: Administrative, Academic
Purpose
To establish a Policy by which students are given preference in their group and/or site assignments for educational activities based on recognized, documented and approved personal circumstances.
Policy #
3349-AC-406
Type
- Policy: Administrative, Academic
Purpose
To establish deadlines and requirements for student completion of the United States Medical Licensing Examinations (USMLE) Step 1, Step 2 CK and Step 2 CS to ensure progression through the curriculum, and attainment of a residency program.
Policy #
3349-AC-401
Type
- Policy: Administrative, Academic
Purpose
To establish the standards for transferring credits of elective courses taken at another College of Pharmacy with Accreditation Council for Pharmacy Evaluation (ACPE) accreditation.
Policy No.
3349-AC-501
Type:
Academic
Effective:
5/31/22
Updated:
—
Purpose
The College of Pharmacy has established this Policy by which a pharmacy student can dispute a Final Grade.
Policy #
3349-AC-500
Type
- Policy: Administrative, Academic
Purpose
The purpose of this Policy is to allow for the use of Electronic Signatures by methods that are practical and secure, streamline administrative processes, and comply with applicable law.
Policy #
3349-03-110
Type
- Policy: University
Purpose
To establish a Policy for the reporting of a crime, emergency or public safety concern or incident while on the Rootstown Campus.
Policy #
3349‐10‐65
Type
- Policy: University
Purpose
To establish a Policy to ensure that the University is in compliance with the Higher Education Act of 1965 as amended by the Higher Education Opportunity Act of 2008, concerning emergency notification, response and evacuation.
Policy #
3349‐10‐40
Type
- Policy: University
- Procedure
Purpose
To establish a policy for the immediate suspension and possible termination of employees arrested for Offenses of Violence.
Policy #
3349‐10‐74
Type
- Policy: University
- Procedure
Purpose
This Policy provides general guidelines in the event of an interruption during the administration of an examination.
Policy #
3349-AC-204
Type
Policy: Administrative, Academic
Purpose
The purpose of this Policy is to delineate the management of incidents of exposure to blood-borne pathogens that occur to students while they are in the educational setting.
Policy #
3349-AC-203
Type
- Policy: Administrative, Academic
Purpose
To delineate the management of incidents of exposure to environmental hazards that occur to students while they are in the educational setting.
Policy #
3349-AC-207
Type
- Policy: Administrative, Academic
Purpose
The purpose of this Policy is to protect employees, volunteers, and students within the Northeast Ohio University (NEOMED) environment against the exposure and transmission of infectious disease, to prevent the inadvertent transmission of infectious disease to patients by ensuring expert and safe patient care, and to provide a safe work environment.
Policy #
3349-10-50
Type
- Policy: University
This Policy outlines the standards for, and determinants of academic calendar, academic year, and payment period for financial aid set forth by rules and regulations outlined in the Higher Education Act of 1965, as amended (HEA). This policy is separate from the academic guidelines set forth by the University/VPAA – Academic Semester Calendar Policy.
Policy No. 3349-AC-265
Type: Academic
Effective 2/28/2022
Updated: —
Purpose
This Policy outlines the eligibility requirements, timelines, and methods for Financial Aid disbursement to students’ tuition accounts, the disbursement of credit balance refunds, and the conditions for revocation of such refunds.
Policy #
3349-AC-251
Type
- Policy: Operational, Academic
Purpose
The purpose of this policy is to establish eligibility criteria and identify the relevant forms and processes required to qualify for financial aid at NEOMED.
Policy #
3349-AC-260
Type
- Policy: University
Purpose
The purpose of this policy is to establish the method of the development and circumstances for revising a Cost of Attendance for student financial aid purposes.
Policy #
3349-AC-255
Type
- Policy: Administrative, Academic
Purpose
The purpose of this policy is to establish what occurs relative to a student’s financial aid when they fall below half-time status or cease to be enrolled in the curriculum, which may affect the amount of Title IV, Health Resources and Services Administration (HRSA) Funding or NEOMED-Based Financial Aid and loans awarded in that Payment Period.
Policy #
3349-AC-256
Type
- Policy: Administrative, Academic
Purpose
The Higher Education Opportunity Act (HEOA) requires that NEOMED establish a reasonable Satisfactory Academic Progress (SAP) policy for determining whether an otherwise eligible student is making satisfactory progress in his or her educational program and eligible for Federal Student Aid Title IV (Title IV) funds. This Policy outlines the standards for and determinants of SAP as outlined by federal regulations regarding Title IV funds; it is not related to the academic guidelines set forth by the Committees on Academic and Professional Progress (CAPP).
Policy #
3349-AC-252
Type
- Policy: Operational, Academic
Purpose
This policy outlines the conditions that the Office of Financial Aid may consider when adjusting data provided on the student’s Free Application for Federal Student Aid (FAFSA) or adjust a student’s Cost of Attendance to reflect extraordinary circumstances that are not easily documented on the FAFSA application.
Policy #
3349-AC-254
Type
- Policy: Administrative, Academic
Purpose
The purpose of this policy is to support the right of expression on the NEOMED campus.
Policy #
3349-3-201
Type
- Policy: University
Purpose
The purpose of this policy is to establish a free speech policy on the NEOMED campus. Ohio Revised Code 3345.0215 requires each public university in Ohio to adopt a policy on campus free speech that is consistent with and adheres to the principles set forth within it.
Policy No.
3349-3-202
Type
Policy: University
Effective
07/21/2021
Updated
—
Purpose
The purpose of this policy is to define what it means to be a student in Good Standing. It also provides academic and financial implications when a student is not in good standing.
Policy #
3349-AC-259
Type
- Policy: Academic Affairs
Purpose
All acts of Hazing are prohibited at NEOMED. The University strives to promote a safe environment in which its students can participate in experiences and activities without compromising their mental and physical health, well-being, dignity, and personal rights.
Policy #
3349-05-76
Type
- Policy: University
Purpose
To maintain the Confidentiality, Integrity and Availability of University Data and Systems, assist in the identification, reporting and response to Security Incidents, and comply with federal and state law and contractual obligations.
Policy #
3349-OP-203
Type
Administrative Policy: Operational
Purpose
Establish the overarching, University-wide approach to Information Security and as a measure to protect the Confidentiality, Integrity and Availability of University Data and Systems.
Policy #
3349-09-15
Type
- University Policy
Purpose
To establish the stipend funding source(s) for Integrated Pharmaceutical Medicine (IPM) students.
Policy #
3349-21-50
Type
Policy: University
Purpose
This policy govern all students participating in international activities/educational experiences sponsored/approved and/or funded by the Northeast Ohio Medical University (NEOMED or University).
Policy #
3349-05-45
Type
- Policy: University
Purpose
The University is committed to maintaining a professional and inclusive learning environment in which all students are treated with respect and dignity.
Policy #
3349-05-30
Type
- Policy: University
Purpose
Minimum and maximum course-enrollment expectations are based on a strategic balance of best practices in teaching and learning, faculty and staff availability, available resources, and opportunities for collaboration. This policy establishes the standards and procedure for annual review of course enrollment to determine appropriate action for courses that do not meet enrollment standards.
Policy #
3349-AC-264
Type:
Academic
Effective
12/01/2021
Updated
—
Purpose
To establish a policy for managing minors on the NEOMED Campus.
Policy #
3349‐10‐80
Type
- Policy: University
Purpose
To establish a policy related to locating a Northeast Ohio Medical University (NEOMED or University) student that is living in on‐campus housing and who, based on the information available at the time, is believed to be missing.
Policy #
3349‐10‐52
Type
- Policy: University
Purpose
The purpose of this Policy is to govern the use and liability of University-owned mobile computing equipment.
Policy #
3349-OP-360
Type
- Policy: Administrative, Operational
Purpose
To provide a Policy that will promote the health and safety of students, Employees, and visitors, the University supports and will maintain a drug‐free working and living environment.
Policy #
3349-07-35
Type
- Policy: University
Purpose
The purpose of this policy is to define access requirements to NEOMED systems using Multi-Factor Authentication (“MFA”). This policy is designed to minimize the potential security exposure to the University from damages that may result from the unauthorized use of University resources.
Policy #
3349-OP-327
Type
- Policy: Operational
Purpose
This Policy is adopted in furtherance of the delegation of authority by the Board of Trustees to the NEOMED Police Department to regulate and control motor vehicles on the Rootstown campus consistent with the provisions set forth in O.R.C. Section 3345.21.
Policy #
3349-03-200
Type
- Policy: University
Purpose
To establish minimum standards for the creation and management of University passwords to help safeguard the confidentiality, availability, and integrity of University Data and Systems.
Policy #
3349-OP-362
Type
- Policy: Operational
Purpose
To protect the members of the University from unnecessary exposure to possible infectious agents that might be spread by members of the University that travel for business or pleasure to areas that are included in the Center for Disease Control’s (CDC) Travel Warning list.
Policy #
3349-07-155
Type
- Policy: University
Purpose
To establish formal guidelines for the minimum number of phones that must be present in all research laboratories to ensure safety and minimize risk to the University.
Policy #
3349‐10‐45
Type
- Policy: University
Purpose
To establish a Policy to assure that the University complies with the crime statistics reporting requirements of the Clery Act.
Policy #
3349‐10‐60
Type
- Policy: University
Purpose
The purpose of this policy is to ensure the proper management and disposal of cadaveric tissue within the University.
Policy #
3349-03-143
Type
- Policy: University
- Procedure
Purpose
The purpose of this policy is to facilitate prompt access to public records and to ensure compliance with the Ohio Public Records Act. All employees responsible for making University records available to the public are expected to comply with the University’s Public Records Policy.
Policy #
3349-03-125
Type
Policy: University
Purpose
To establish a Policy for security and access to the buildings on the Rootstown campus and establishing a safe and secure premises for its campus community.
Policy #
3349‐10‐71
Type
- Policy: University
Purpose
This Policy is designed to: bring the University into compliance with the Ohio Board of Regents Directive; establish a system of operational protocols that are indicative of the industry standard and best practice; and better align the University with Title IV regulations while minimizing duplication of effort.
Policy #
3349-AC-240
Type
- Policy: Administrative, Academic
Purpose
To establish a Policy on registered sex offenders and the use of the sex offender registry.
Policy #
3349‐10‐72
Type
- Policy: University
Purpose
The University is committed to maintaining a safe, nondiscriminatory environment in which students and employees of the University can work, learn, and participate in activities free from Sexual Harassment. Title IX of the Education Amendments of 1972 and its associated regulations prohibit discrimination on the basis of sex in any Education Program or Activity receiving federal funds. The conduct outlined in this policy, committed against any students or employees of the University, is prohibited conduct under Federal law.
Policy #
3349‐10‐75
Type
- Policy: University
Purpose
The purpose of this policy is to define NEOMED student Enrollment requirements.
Policy #
3349-AC-263
Type:
Policy: Academic
Effective
1/3/2022
Updated:
—
Purpose
To ensure that all students participating in student-led health fairs and related events are appropriately trained and supervised such that their activities are properly covered for purposes of liability and are compliant with any state and federal regulations and professional licensure requirements.
Policy #
3349-5-75
Type
Administrative Policy: Students
Purpose
Northeast Ohio Medical University (NEOMED or University) fully complies with the Family Educational Rights and Privacy Act (FERPA). FERPA is the federal law that governs release of, and access to, student education records.
Policy #
3349-AC-245
Type
- Policy: Administrative, Academic
Purpose
The purpose of this policy is to provide students and employees with information on suicide prevention, crisis intervention, mental health programming, and other educational and outreach activities aimed at suicide prevention.
Policy #
3349‐10‐62
Type
- Policy: University
Purpose
The purpose of this Policy is to codify the University’s Policy concerning Timely Warnings/Crime Alerts issued by the University.
Policy #
3349-10-90
Type
- Policy: University
Purpose
The purpose of this policy is to implement a campus wide tobacco‐free policy.
Policy #
3349-03-140
Type
- Policy: University
Purpose
To establish a University policy and procedure for students to appeal decisions regarding the acceptance and application of student transfer credit for all degree and certificate programs.
Policy #
3349-AC-253
Type
- Policy: Administrative, Academic
Purpose
The purpose of this Policy is to set forth conditions under which NEOMED will refund Tuition and Non-Resident Surcharges to students, methods for determining partial refunds, and the procedures and timeline by which these refunds will occur.
Policy #
3349-OP-205
Type
- Policy: Administrative, Operational
Purpose
This policy establishes rules for the use of space on the University campus. These spaces are dedicated and maintained primarily for use by the University community for purposes consistent with the institution’s mission and related to teaching, learning, studying, along with research, academic, administrative, and student life activities. These are spaces where our community primarily learns, teaches, works, and lives, and this policy is meant to ensure that those core activities can take place productively and safely.
Policy #
3349-OP-209
Type
- Policy: Operational
Purpose
The purpose of the University’s website and web-based technologies is to serve as a tool to support our mission in which NEOMED harnesses diversity, innovation, and collaboration to create transformative leaders and improve health through
education, discovery, and service.
Policy #
3349-OP-207
Type
- Policy: Operational
Research/Investigators
Policies applicable specifically to individuals responsible for or conducting research for the University.
Purpose
The purpose of this policy is to provide appropriate guidance and oversight over potential or recognized biohazards in accordance and compliance with all local, State and Federal regulations.
Policy #
3349-OP-610
Type
- Policy: Administrative, Research
Purpose
The purpose of Bridge Funding is to assist Principal Investigators (PI) to sustain research projects that have lost extramural funding to re-establish external funding. Bridge support is intended only for those PIs who have experienced a significant reduction from extramural sources and have a demonstrated likelihood of continued external funding pending resubmission. A funding reduction or shortfall is insufficient by itself to establish eligibility. Bridge Funding is designed to provide partial funding to maintain the operations of a laboratory for a finite period, with the goal of strengthening future funding applications.
Policy No.
3349-R-676
Type:
Academic
Effective
01/01/2023
Purpose
To establish a protocol for the cleaning and monitoring of campus to maintain a safe working and learning environment at NEOMED during periods of standard operations as well as during Public Health Emergencies.
Policy #
3349-OP-500
Type
Administrative Policy: Operational
Purpose
To assure the integrity of the University’s charges for salaries, wages, goods and services on Sponsored Programs and other restricted funding transferred to and/or from a Sponsored Program or other restricted funding after an initial charge elsewhere in the University’s accounting system.
Policy #
3349‐20‐12
Type
- Policy: University
Purpose
The University is required to ensure that any costs charged to federally Sponsored Programs follow costing requirements set forth in the Office of Management and Budgets (OMB) Uniform Guidance (2 CFR 200). This policy also provides a foundation for direct charging costs to other, non‐federally Sponsored Programs.
Policy #
3349-20-15
Type
- Policy: University
Purpose
The University is required to ensure that any costs charged to federally Sponsored Programs follow costing requirements set forth in the Office of Management and Budgets (OMB) Uniform Guidance (2 CFR 200). This policy also provides a foundation for direct charging costs to other, non‐federally Sponsored Programs.
Policy #
3349-20-15
Type
- Policy: University
Purpose
The University must ensure payroll costs, i.e. salary, wages, stipends and fringe benefits, that are charged to Sponsored Programs adhere to the effort reporting requirements in the Office of Management and Budgets (OMB) Uniform Guidance (2 CFR 200), specifically §200.430.
Policy #
3349-20-18
Type
- Policy: University
Purpose
To promote objectivity in research by establishing standards to ensure there is no reasonable expectation that the design, conduct, or reporting of research will be biased by an Investigator’s conflicting financial interest.
Policy #
3349-20-30
Type
- Policy: University
- Procedure
Purpose
To establish a framework for University Intellectual Property protection and development that will transfer the benefits of its innovations to society, and at the same time, obtain appropriate financial gains for the University and its Inventors.
Policy #
3349-20-50
Type
- Policy: University
Purpose
The purpose of this policy is to define access requirements to NEOMED systems using Multi-Factor Authentication (“MFA”). This policy is designed to minimize the potential security exposure to the University from damages that may result from the unauthorized use of University resources.
Policy #
3349-OP-327
Type
- Policy: Operational
Purpose
To establish formal guidelines for the minimum number of phones that must be present in all research laboratories to ensure safety and minimize risk to the University.
Policy #
3349‐10‐45
Type
- Policy: University
Purpose
The purpose of this policy is to define and provide a framework for responding to unanticipated problems, adverse events and noncompliance with federal, state, or local laws and regulations; institutional policies governing the protection of human subjects; or the requirements of Northeast Ohio Medical University Institutional Review Board (NEOMED IRB).
Policy #
3349-R-656
Type
- Policy: Administrative, Research
Purpose
To ensure the credibility and trustworthiness of research conducted by member of University’s research community and to protect our research community from unsubstantiated allegations of research misconduct.
Policy #
3349-20-62
Type
- Policy: University
Purpose
Establishes the University’s process for identifying unrestricted residual funds from Sponsored Programs and outlines the process for moving them out of their original restricted index.
Policy #
3349-20-10
Type
- Policy: University
Purpose
The purpose of this policy is to describe the roles and responsibilities of Northeast Ohio Medical University (NEOMED or University) Institutional Review Board (IRB) in the effort to protect the rights and welfare of human subjects based on local, state, and federal regulations.
Policy #
3349-R-657
Type
- Policy: Operational, Research
Purpose
To protect the integrity of the educational, research and service missions of the University, through compliance with University policies and procedures, as well as federal and state laws and regulations while enabling the University to realize the benefits of entrepreneurial activities.
Policy #
3349-03-195
Type
- Policy: University
Purpose
To protect the integrity of the educational, research and service missions of the University, through compliance with University policies and procedures, as well as federal and state laws and regulations while enabling the University to realize the benefits of entrepreneurial activities.
Policy #
3349-03-195
Type
- Policy: University
Purpose
The purpose of this policy is provide a research work environment that is free from recognized radiation hazards for its employees in accordance and compliance with all local, State and Federal regulations.
Policy #
3349-R-655
Type
- Policy: Administrative, Research
Purpose
The purpose of this policy is to provide guidance on the process for obtaining, maintaining, and disposing of Drug Enforcement Agency (DEA) restricted List I and List II chemicals.
Policy #
3349-R-675
Type
- Policy: Administrative, Research
Purpose
This policy establishes rules for the use of space on the University campus. These spaces are dedicated and maintained primarily for use by the University community for purposes consistent with the institution’s mission and related to teaching, learning, studying, along with research, academic, administrative, and student life activities. These are spaces where our community primarily learns, teaches, works, and lives, and this policy is meant to ensure that those core activities can take place productively and safely.
Policy #
3349-OP-209
Type
- Policy: Operational
Visitors
Policies applicable to visitors on the NEOMED campus.
Purpose
This policy establishes restricted access buildings, open access buildings, periods when University buildings may be used, and prescribes conditions under which persons may use closed facilities.
Policy #
3349‐10‐76
Type
- Policy: University
Purpose
The purpose of this Policy is to provide guidance and oversight in the management of survey administration within the NEOMED community.
Policy #
3349-03-105
Type
Policy: University
Purpose
To establish a Policy to identify persons whose presence on the University campus may be Detrimental to the University Community and to provide a mechanism for limiting the person’s access to the main University campus and any other facilities owned or operated by the University and any official off campus events of the University.
Policy #
3349-10-05
Type
- Policy: University
Purpose
The purpose of this policy to establish rules governing the presence of Animals on University property.
Policy #
3349-03-180
Type
- Policy: University
Purpose
To establish a protocol for the cleaning and monitoring of campus to maintain a safe working and learning environment at NEOMED during periods of standard operations as well as during Public Health Emergencies.
Policy #
3349-OP-500
Type
Administrative Policy: Operational
Purpose
To establish a policy for security and the enforcement of federal, state and local laws on the Rootstown Campus of the University.
Policy #
3349‐10‐10
Type
- Policy: University
Purpose
To establish a Policy for the reporting of a crime, emergency or public safety concern or incident while on the Rootstown Campus.
Policy #
3349‐10‐65
Type
- Policy: University
Purpose
The purpose of this policy is to support the right of expression on the NEOMED campus.
Policy #
3349-3-201
Type
- Policy: University
Purpose
To maintain the Confidentiality, Integrity and Availability of University Data and Systems, assist in the identification, reporting and response to Security Incidents, and comply with federal and state law and contractual obligations.
Policy #
3349-OP-203
Type
Administrative Policy: Operational
Purpose
Establish the overarching, University-wide approach to Information Security and as a measure to protect the Confidentiality, Integrity and Availability of University Data and Systems.
Policy #
3349-09-15
Type
- University Policy
Purpose
To establish a policy for managing minors on the NEOMED Campus.
Policy #
3349‐10‐80
Type
- Policy: University
Purpose
This Policy is adopted in furtherance of the delegation of authority by the Board of Trustees to the NEOMED Police Department to regulate and control motor vehicles on the Rootstown campus consistent with the provisions set forth in O.R.C. Section 3345.21.
Policy #
3349-03-200
Type
- Policy: University
Purpose
To establish a Policy to assure that the University complies with the crime statistics reporting requirements of the Clery Act.
Policy #
3349‐10‐60
Type
- Policy: University
Purpose
The purpose of this policy is to ensure the proper management and disposal of cadaveric tissue within the University.
Policy #
3349-03-143
Type
- Policy: University
- Procedure
Purpose
To establish a defining access by the general public to the Aneal Mohan Kohli Academic and Information Technology Center.
Policy #
3349‐10‐70
Type
-
Policy: University
Purpose
The purpose of this policy is to facilitate prompt access to public records and to ensure compliance with the Ohio Public Records Act. All employees responsible for making University records available to the public are expected to comply with the University’s Public Records Policy.
Policy #
3349-03-125
Type
Policy: University
Purpose
To establish a Policy for security and access to the buildings on the Rootstown campus and establishing a safe and secure premises for its campus community.
Policy #
3349‐10‐71
Type
- Policy: University
Purpose
The University is committed to maintaining a safe, nondiscriminatory environment in which students and employees of the University can work, learn, and participate in activities free from Sexual Harassment. Title IX of the Education Amendments of 1972 and its associated regulations prohibit discrimination on the basis of sex in any Education Program or Activity receiving federal funds. The conduct outlined in this policy, committed against any students or employees of the University, is prohibited conduct under Federal law.
Policy #
3349‐10‐75
Type
- Policy: University
Purpose
The purpose of this Policy is to codify the University’s Policy concerning Timely Warnings/Crime Alerts issued by the University.
Policy #
3349-10-90
Type
- Policy: University
Purpose
The purpose of this policy is to implement a campus wide tobacco‐free policy.
Policy #
3349-03-140
Type
- Policy: University
Purpose
This policy establishes rules for the use of space on the University campus. These spaces are dedicated and maintained primarily for use by the University community for purposes consistent with the institution’s mission and related to teaching, learning, studying, along with research, academic, administrative, and student life activities. These are spaces where our community primarily learns, teaches, works, and lives, and this policy is meant to ensure that those core activities can take place productively and safely.
Policy #
3349-OP-209
Type
- Policy: Operational
CONTACT
Lisa Noland
Administrative Specialist
Phone: 330.325.6354
Email: lnoland@neomed.edu
